November-December

Board Meeting

Tuesday, February 25, 2025 @ 12:00 Noon
ETEC
510 Bonham, Jefferson, Texas 75657
Cecelia Huff, Board Chairperson
Michelle Morehead, CCAP, NCRT, NCRI, Executive Director
If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 201

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1. Call Meeting to Order

2. Establishment of a Quorum

3. Approval of Agenda 12/10/24 *

4. Approval of Minutes 12/10/24 Meeting*

5. Chairman’s Comments and Recognitions

6. Training

Audit- Neil Phillips

2024 Highlights Presentation by Michelle Morehead

7. Committee Reports and Information

      A. Planning & Evaluation – Committee should meet before the March 2025 meeting.
      B. Personnel – Committee should meet before the March 2025 meeting.
      C. Finance –    Committee should meet before the March 2025 meeting.
      D. Executive –This Committee meets only when necessary.
E. Nominating – This Committee meets annually in October.
F. By Laws- Committee should meet before the March 2025 meeting.

The Chair may make changes to committee rosters and/or develop new committees.

**Committees, other than Executive Committee, get named by the Board Chairperson

8. Action Items

A. Seat new board member(s), if any*

B. Approve Consent Agenda*

1) Head Start/EHS & PIR Reports………………. (OS 5.9).………..………....….Berny Harris

2) Detailed Monitoring Summary of Results Grantee #06CH012925/01....……….Berny Harris

3) Circle Assessment Winter Data 2025…………………………….………..……Berny Harris

4) CLASS Winter Data 2025………………………………………………………Berny Harris

5) Head Start Governance Screener………………………………………….…….Berny Harris

6) Community Services Report……..………………….(OS 5.9)…………….……Amy Perales

7) Human Resource Report………………………..(OS 5.9)…………….…..……..Jim Howard

8) Service & HS Transportation Reports……….... (OS 5.9) …..………...……….Robert Norton

9) Staff Report: Financial Report………………… (OS 8.7) …………………...Shelley Mitchell

10) Staff Report: IT Report ………………………...(OS 5.9) ……………………...David Buford

C. Discuss/Approve Annual Audit: Fiscal Year 2023-2024

D. Discuss/Approve IRS Form 990

E. Discuss/Approve Board Resolution: Termination of Mutual of America Retirement Plan

F. Discuss/Approve Board Resolution: Adoption of Paychex/Mid Atlantic Trust Retirement Plan

G. Discuss/Approve Revised Board Resolution: Close 19 Accounts

H. Discuss/Approve Board Resolution: Termination of Higginbotham Brokerage Services

I. Discuss/Approve Board Resolution: Adoption of BKCW Brokerage Services

J. Discuss/Approve Board Resolution: Co-Signatory

K. Discuss/Approve Disability Waiver Request Grant# 06CH012925/01

9. Staff Reports

Staff Reports located in the consent agenda for the month if February.

10. Executive Director’s Report

11. Discussion Items

None

12. Audience Comments

13. Executive Session

The board will enter executive session pursuant to Section 551.001(1)(2)(3)(J), and Section 551.074(1)(2) of the government codes

Personnel Title Changes

Salary Adjustments- DOL Compliance

Personnel Changes

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality

B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.

C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.

D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law

14. Required Action from Executive Session

15. Adjourn Board Meeting