Community Services of Northeast Texas, Inc.
Head Start
Policy Council Meeting
Tuesday, October 27, 2020 9:00 am
Linden Administrative Kaufman Offices
123 Kaufman
Linden, Texas 75563

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Invocation
1.    Call Meeting to Order
2.    Recognize New Policy Council Members
3.    Establishment of Quorum
4.    Approval of Agenda
5.    Approval of Minutes for
6.    Presentations
    A. Training - Question of the Month                    Bernadette Harris   
7.    Reports
    A.    Financial Report                                              Shelley Mitchell
                    a.    Head Start Financial Report October 2020
                    b.    Credit Usage Report October 2020
                    c.    CACFP Financial Report October 2020
    B.    Head Start Director Report                                Bernadette Harris
                    a.    Head Start Report October 2020
                    b.    PIR October 2020
    C.  Executive Director Report                                    Dan Boyd
8.    Committee Reports
    A.  Appoint Committee Member(s)
B.    Committee Report
                    a.    Community Assessment Committee Report
9.    Action Items
    A.    Discuss and/or Approve Head Start Standard Operating Procedures
                    a.    Administrative Requirements
                    b.    Disability Services
                    c.    Education and Child Development
                    d.    ERSEA Policies
                    e.    Family and Community Engagement
                    f.    Financial Requirements
                    g.    Health Program Services
                    h.    Human Resources Management
                    i.    Program Governance
                    j.    Program Management and Quality Improvement
                    k.    Program Structure
                    l.    Protections for the Privacy of Child Records
                   m.    Transition Services
                   n.   Transportation
    B.    Discuss and/or Approve Head Start Standard Operating Manuals and Forms
                    a.    Education
                    b.    Family and Community Engagement
                    c.    Health
                    d.    Mental Health-Disabilities
                    e.    Non Federal Share Operating Manual
                    f.    Nutrition
                    g.    On-going Monitoring
                    h.    Staff Development – Training
                    i.    Strategic Plan
    C.    Discuss and/or Approve Financial Policies and Procedures including the Financial Code of Conduct
    D.    Discuss and/or Approve Personnel Policies and Procedures
                   a. #502 Remote Work (Formerly known as Telecommuting)
                   b. #601 Medical Leave
                   c. #602 Family Medical Leave            
    E.    Discuss and/or Approve Job Descriptions
                   a. Mental Health Advocate
                   b. Family Service Coordinator
                   c. Content Area Assistant
                   d. Head Start Project Coordinator
    F.    Discuss and/or Approve Updated Volunteer Rates
    G.    Discuss and/or Approve 2021 Community Assessment Update
10.    Discussion Items
            None 
11.    Audience Comments
12.    Executive Session
         A.    Personnel
           1. New hires and terminations
        Discussion with respect to any matter specifically made confidential by law or regulation. Topics may include, but are not limited to:  Approval of new hires, terminations, and employee matters of a confidential nature.
13.    Required Action from Executive Session
14.    Adjourn