Board Meeting
Tuesday, June 27, 2023 @ 12:00 Noon
Linden Community Center
301 East Houston, Linden Texas 75563
Dr. Arcolia Jenkins, Board Chairman • Dan ‘Lucky’ Boyd, CCAP, NCRMT, Executive Director
Michelle Morehead, CCAP, NCRT, NCRI, Deputy Executive Director
If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 201

1. Call Meeting to Order                                            

2. Establishment of a Quorum

3. Approval of Agenda 06/27/23 * 

4. Approval of Minutes 04/25/23* 

5. Chairman’s Comments and Recognitions

6. Training

        “Roles & Responsibilities of a Community Action Agency Board Chair”
         Two of nine, seven-minute training videos - presented by Michelle Morehead 

7. Committee Reports and Information

      A.  Planning & Evaluation – No current report required
      B.  Personnel –No current report required
      C.  Finance – No current report required
      D.  Executive –No current report required
      E.  Nominating – No current report required
      F.  By Laws- No current report 

      The Chair may make changes to committee rosters and/or develop new committees.

 8. Action Items 

A.     Seat new board member(s), if any*

B.      Approve Consent Agenda*

            1) Community Services Report……..………………… (OS 5.9).………...…….....…Shirley Allen
            2) Head Start/EHS & PIR Reports……………………. (OS 5.9).……………………Berny Harris
            3) Human Resource Report…………………………….(OS5.9)………..………..….Charlotte Hall
            4) Payee Report……………………………………….  (OS 5.9) ………..…..…...Savanah Coates
            5) Service & HS Transportation Reports…………….... (OS 5.9) ………..…..….…Tommy Hooper
            6) School Readiness Goals
                          a. School Readiness Goals 2023-2024
                          b. Parent Family and Community Engagement Goals 2023-2024
                          c. Program Goals 2023-2024
             7) Update to Home Visit Procedure in all HS/EHS Operating Manuals and Policies
             8) CIRCLE Assessment Data Spring 2023
             9) School Readiness Performance Data Spring 2023
           10) PFCE Goals Progress Spring 2023
           11) CLASS Data Spring 2023          

    C.     Discuss/Approve Head Start/Early Head Start Continuation Grant #06CH011282/05 $5,866,791 

                                       ($4,647,794, $45,638 T&TA, Non-Federal Share $1,173,359)

   1.       Head Start $5,537,783 ($4,389,845, $40,381 T&TA, Non-Federal Share-$1,107,557)

D.     Discuss/Approve Policy 509 Fleet Safety

E.      Discuss/Approve Board Resolution for MM Sole Signatory and remove Dan Boyd as Signatory

F.      Discuss/Approve Revise Succession Plan

G.     Discuss/Approve By-Laws Corrections

H.     Discuss/Approve Cost Allocation Plan

  9. Staff Reports

      1. Financial-1.2.3.4.5.6.7.8.9.10….……………….…….… (OS 8.7) ….…....…….... Shelley Mitchell 

10.  Executive Director’s Report    

11. Discussion Items      

12. Audience Comments 

13. Executive Session 

            The board will enter executive session pursuant to Section 551.001(1)(2)(3)(J), and Section 

              551.074(1)(2) of the government codes             

            Clarity in By-Laws – Discuss posting of Executive Director Position

            Discuss potential Chief Operating Officer position

 A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality
B.  Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.
C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.
D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law

14. Required Action from Executive Session

15. Adjourn Board Meeting