Board Meeting
March 22, 2022 @ 12:00 Noon
East Texas Enrichment Center
510 E. Bonham, Jefferson, TX 75657
Rev. Ross Hyde, Board Chairman • Dan ‘Lucky’ Boyd, CCAP, NCRMT, Executive Director
If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 201

Entire Packet

1. Call Meeting to Order                                             

2. Establishment of a Quorum

3. Approval of Agenda 3/22/22 µ 

4. Approval of Minutes 2/8/22 µ 

5. Chairman’s Comments and Recognitions

6. Training/Presentations

      A. Board Question – Berny Harris

7. Committee Reports and Information
      A.  Planning & Evaluation – No current report required
      B.  Personnel –No current report required
      C.  Finance – No current report required
      D.  Executive –No current report required
      E.  Nominating – No current report
      F.  By Laws- No current report 

      The Chair may make changes to committee rosters and/or develop new committees.  

 8. Action Items 

A.    Discuss/Approve Audit - Neil Phillips presents audit via Zoom µ OS 8.3 and OS 8.4   

B.     Seat new board member(s), if any µ

C.    Approve Consent Agenda µ

            1) Head Start/EHS & PIR Reports……………………. (OS 5.9).……………………Berny Harris
            2) County Services Report……..……………………… (OS 5.9).….……….…Heather Humphries
            3) Service & HS Transportation Reports……………... (OS 5.9) …………………Tommy Hooper
            4) VSNReport………………………………………... (OS 5.9) ……………  Kelsey Nickleberry
            5) Payee Report………………………………………. (OS 5.9) …………………… Lauren Bean
            6) TBRA Report…………………………………...     (OS 5.9) ……………………..Lauren Bean           

D.  Discuss/Approve Succession Plan µ

    E.  Discuss and/or Approve Self-Assessment Results 2022 µ 

    F. Discuss and/or Approve ERSEA Committee Action Items µ

            1. Head Start Selection Criteria
            2. Early Head Start Selection Criteria
            3. Head Start Health History Form
            4. Early Head Start Health History Form
            5. Returning Student Form
            6. Medical/Dental Home Form
            7. Receipt of Handbook Form              

     G. Discuss and/or Approve Updated Head Start Operating Manuals µ

            1. Education Manual
            2. Health Manual
            3. Nutrition Manual   

  9. Staff Reports

     A. Financial-1.2.3.4.5.6.7.8.9……………………….……… (OS 8.7) ….…...…….... Shelley Mitchell 

10. Executive Director’s Report   

11. Discussion Items

      A. Progress on Head Start Goals

            1. Head Start Program Goals 2021-2022
            2. Parent, Family and Community Engagement 2020-2021
            3. School Readiness Performance Data

     B. CLASS Data Winter 2022
     C. Assessment Data Winter 2022

            1. Circle Assessment Head Start
            2. Frog Street Assessment Early Head Start 

12. Audience Comments 

13. Executive Session

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality

B.  Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.

C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.

D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law

14. Required Action from Executive Session

15. Adjourn Board Meeting