Board Meeting
September 28, 2021 @ 12:00 Noon
304 E Houston St., Linden, Texas 75563
Ross Hyde, Board Chairman • Dan ‘Lucky’ Boyd, CCAP, NCRMT, Executive Director
If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 201

1. Call Meeting to Order                                             

2. Establishment of a Quorum

3. Approval of Minutes from 8/24/2021 µ

4. Approval of Agenda  µ 

5. Chairman’s Comments and Recognitions

6. Training/Presentations

      A. Training-History of Head Start – Berny Harris  

7. Committee Reports and Information

      A.  Planning & Evaluation – No current report required
      B.  Personnel – No current report required
      C.  Finance – Schedule meeting regarding Audit Procurement
      D.  Executive – This committee meets only when necessary
      E.  Nominating – No current report required

 F.  By Laws- No current report required

  The Chair may make changes to committee rosters and/or develop new committees.

 8. Action Items

     A. Seat new board member(s), if any µ                 

     B. Approve Consent Agenda µ

            1) Head Start HS PIR and Early Head Start EHS PIR Report(OS 5.9)………………Berny Harris

             2) County Services Report……………………………(OS 5.9)..…………..…Heather Humphries

             3) Service Department & HS Transportation Report..(OS 5.9)………….…….…..Tommy Hooper

            4) VSNReport………………………………………...(OS 5.9)……………….Kelsy Nickleberry

            5) PayeeReport……………………………………….(OS 5.9)……………………..Lauren Bean

            6) TBRAReport………………………………………(OS 5.9).Brittney Hampton & Lauren Bean

            7) Approve resolution for bank account for ATMOS Energy funds

            8) Approve resolution for bank account for Indirect Cost Pool funds            

     C. Discuss/Approve Indirect Cost Rate (ICR) revised budget for CSBG 2021 µ  (hand out)

     D. Discuss/Approve Indirect Cost Rate (ICR) revised budget for CEAP 2021 µ  (hand out)

     E. Discuss/Approve Indirect Cost Rate (ICR) revised budget for Head Start PY02 µ  (hand out)

     F. Discuss/Approve Agency Strategic Plan (OS 6.1) µ (hand out)

     G. Discuss/Approve Agency Strategic Plan updates (OS6.5) (The governing board has received an  
                                                    update on progress meeting the goals of the strategic plan within the past 12 months) µ

     H. Discuss/Approve Policy 723 Office Decorations µ  (hand out)

      I. Discuss/Approve Community Action Plan (CAP)  (OS 4.3, 4.4) µ  (hand out)

      J. Discuss/Approve CSBG budget 2022 for $433,947µ  (hand out)

     K. Discuss/Approve CSNT Annual Report µ  (hand out)

     L.  Discuss/Approve Policy Council By-Laws µ

    M. Discuss/Approve Head Start/Early Head Start 06CH011282/02 Estimated Budget Revision µ

            1. 10% De Minimis Prorated Cost Rate
            2. Equipment Line Item Purchase of Bus to increase from $61,000 to $63,000

    N.  Discuss/Approve Continuation Grant Application for Head Start/Early Head Start µ 

           06CH011282/03 for a total of $5,244,808 with $415,021 in the Indirect Cost Line-item
           (10% De Minimis)    

9. Staff Reports

     A. Financial-1.2.3.4.5.6.7.8.9.10.11……………….….……(OS 8.7)….…...……..... Shelley Mitchell

     B. Human Resources Report………....………………….….(OS 5.9)………………......Charlotte Hall

10. Executive Director’s Report    

      A. Activities

            - attended National Community Action Partnership conference
            - attended Ruby Payne Bridges out of Poverty conference and training
            - penned new policy for mandatory vaccines
            - new branding on cars 

11. Discussion Items

      A. None 

12. Audience Comments

13. Executive Session

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality 
B.  Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.
C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.
D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law

14. Required Action from Executive Session

15. Adjourn Board Meeting