May 2021

Board Meeting
May 25, 2021 @ 12:00 Noon
304 E Houston St., Linden, Texas 75563
Ross Hyde, Board Chairman • Dan ‘Lucky’ Boyd, CCAP, NCRMT, Executive Director
If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 201

1. Call Meeting to Order

2. Establishment of a Quorum

3. Approval of Minutes from 4/27/2021 µ

4. Approval of Agenda µ

5. Chairman’s Comments and Recognitions

6. Training/Presentations

A. Question of the Month – Berny Harris, Head Start Director

7. Committee Reports and Information

      A. Planning & Evaluation – No current report required
      B. Personnel – No current report required
      C. Finance – No current report required
      D. Executive – This committee meets only when necessary
      E. Nominating – No current report required
F. By Laws- No current report required

The Chair may make changes to committee rosters and/or develop new committees.

8. Action Items

A. Seat new board member(s), if any µ

B. Approve Consent Agenda µ

            1) Head Start & PIR Report EHS & EHS PIR Report..(OS5.9).…………..…………Berny Harris
            2) Human Resources A & B Report………………….(OS 5.9)…………………...Charlotte Hall
            3) County Services Report…………………………… (OS 5.9)..…..……..…Heather Humphries
            4) Service Department and HS Transportation Report..(OS 5.9)……….…….…..Tommy Hooper
            5) VSN Report…. …………………………………….(OS 5.9)………….........Kelsy Nickleberry
            6) Payee Report… ……………………………………(OS 5.9)..….…..………..……Lauren Bean

C. Discuss/Approve Head Start/Early Head Start Continuation Grant #06CH011282/03-$5,244,808
($4,195,846 Non-Federal Share $1,048,962) µ

1. Head Start $4,949,069 ($3,959,256 Non-Federal Share - $989,814)

2. Early Head Start $295,740 ($236,592 Non-Federal Share $59,148)

D. Discuss/Approve Contracted Teaching Services (School Districts) Manual Grantee 06CH011252/02 µ

E. Discuss/Approve Disposition of Head Start Vehicles Grant#06CH011282/02 µ

F. Discuss/Approve 2021-2022 Parent Handbook µ

G. Discuss/Approve Program Goals 2021 – 2022 µ

1. Program Goals 2021 – 2022

2. PFCE Goals 2021-2022

3. School Readiness Goals 2021-2022

H. Discuss/Approve Nutrition Menus 2021 - 2022 µ

I. Discuss/Approve 2021–2022 School Calendars µ

J. Discuss/Approve School Readiness Committee Action Items µ

1. Frog Street 2020

2. Move and Learn with Choosy (I am Moving I am Learning)

K. Contracts - As signatory for the Agency, the Executive Director has signed the following contracts: µ

            1. CSBG_CARES_61200003337_2-Amendment 2 - Extending ending date to 12-31-2021
            2. TBRA_Contract Amendment 2020-0002-Extending previous contract
            3. Insurance Binding - Child Death And Dismemberment
            4. Insurance Binding - Volunteer Death and Dismemberment
            5. Insurance Binding - Property and Casualty
6. Insurance Binding - Fidelity Bond
            7. CSBG_DISCRETIONARY_61200003483_0 Contract for CSBG Discretionary funds

9. Staff Reports

A. Financial-1.2.3.4.5.6.7.8.9.10.11……………………………………..(OS 8.7)...... Shelley Mitchell

10. Executive Director’s Report

A. Welcome new members

11. Discussion Items

A. 1. The IRS Form 990 has been completed and is available for Board Members to review. It is also posted on the agency website for public review. (OS 8.6)

2. Discuss 2020-2021 School Readiness Performance Data

3. Discuss PFCE Goals Progress 2020-2021

4. Discuss Program Goals Progress 2020-2021

5. Discuss CLASS Data Spring 2020-2021

6. Discuss Circle Assessment Wave 3 Data Spring 2020-2021

7. Discuss Program Options 2021-2022

12. Audience Comments

13. Executive Session

Executive Director Evaluation

Executive Director Salary Discussion

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality

B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.

C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.

D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law

14. Required Action from Executive Session

15. Adjourn Board Meeting