August 2020

Executive Committee Board Meeting
August 31, 2020 @ 12:00 Noon
123 Kaufman, Linden, Texas 75563
Ross Hyde, Board Chairman • Dan ‘Lucky’ Boyd, CCAP, NCRMT, Executive Director
If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 201

1. Call Meeting to Order Entire pack here

2. Establishment of a Quorum

3. Approval of Minutes from 6/23/2020*

4. Approval of Agenda*

5. Chairman’s Comments and Recognitions

6. Training/Presentations

7. Committee Reports and Information

      A. Planning & Evaluation – No current report required
      B. Personnel – No current report required
      C. Finance – No current report required
      D. Executive – This committee meets only when necessary
      E. Nominating – No current report required
F. By Laws- No meeting report at this time

The Chair may make changes to committee rosters and/or develop new committees.

8. Action Items

A. Seat new board member(s), if any *

B. Approve Consent Agenda *

            1) Community Services Report 1. 2. (OS 5.9)
            2) Human Resources Report (OS 5.9)
            3) Service Department CSBG Report and Head Start Transportation Report (OS 5.9)
            4) VSN Report (OS 5.9)
            5) TBRA Report (OS 5.9)

C. Discuss/Approve – Moving funds to Equipment line item $11,238.00 (Head Start, HVAC *
repair, Hughes Springs, ~$8,500.00 and Adminstrative Building ~$2,738.00)

D. Discuss/Approve - Cost Allocation Plan Update*

9. Staff Reports

A. Financial Report .1.2.3.4.5.6.7.8.9........................................… (OS 8.7).………………...Shelley Mitchell

B. Head Start Report (OS 5.9)

10. Executive Director’s Report

11. Discussion Items

1) 2019-2020 Final PIR Data
2) Program Goals Progress 2019-2020
3) IRS Form 990 has been completed and is available for Board Members to review.
It is also posted on the agency website for public review. (OS 8.6)

12. Audience Comments

13. Executive Session

1) Executive Director Evaluation & Salary Review (OS 7.4, 7.5)
2) Valley Services

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality

B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.

C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.

D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law

14. Required Action from Executive Session

15. Adjourn Board Meeting