May 2020

Board Meeting
May 26, 2020 @ 12:00 Noon
Virtual-Conference Call, Linden, Texas 75563
Ross Hyde, Board Chairman • Dan ‘Lucky’ Boyd, CCAP, NCRMT, Executive Director
If you need assistance with physical accessibility to the meeting, please call 903-756-5596 x 201

1. Call Meeting to Order Entire pack here

2. Establishment of a Quorum

3. Approval of Minutes from 4/28/2020 *

4. Approval of Agenda *

5. Chairman’s Comments and Recognitions

6. Training/Presentations
A. Berny Harris

7. Committee Reports and Information

      A. Planning & Evaluation – No current report required
      B. Personnel – No current report required
      C. Finance – No current report required
      D. Executive – This committee meets only when necessary
      E. Nominating – No Current report required
F. By Laws- no meeting report at this time

The Chair may make changes to committee rosters and/or develop new committees.

8. Action Items

A. Seat new board member(s), if any *

B. Approve Consent Agenda *

            1) Community Services Report 1.2 (OS 5.9)
            2) Human Resources Report (OS 5.9)
            3) Head Start and PIR Report (OS 5.9)
            4) Service Department CSBG Report and Head Start Transportation Report (OS 5.9)
            5) VSN Report (OS 5.9)
            6) TBRA Report (OS 5.9)

C. Discuss/Approve – Neil Phillips will present the Audit via video, Board receives audit, and
Board approves audit. * (OS 8.3 & 8.5)

D. Discuss/Approve - Resolution for Early Head Start Account at Texana Bank, N.A.*

E. Discuss/Approve - Resolution for Cares Act CSBG at Texana Bank, N.A.*

F. Discuss/Approve – Resolution for Cares Act CEAP at Texana Bank, N.A.*

G. Discuss/Approve – Head Start/Early Head Start Continuation Grant #6CH011282/02
$5,182.282 ($4,145,825 Non-Federal Share $1,036,457)*

1)Head Start $4,670,013 ($3,736,010 Non-Federal Share - $934,003)*
2) Early Head Start $512,269 ($405,815 Non-Federal Share $102,454)*

H. Discuss/Approve – Addition of Risk Assessment Statement to the Finance Manual*

I. Discuss/Approve – Update to the Governing Board By Laws to include Composition Statement*

J. Discuss/Approve – 2020-2021 Campus Operation Manual*

K. Discuss/Approve - School Readiness Committee Meeting Action items*

1) School Readiness Goals 2020-2021

L. Discuss/Approve – PFCE Goals 2020-2021*

M. Discuss/Approve – 2020-2021 School Calendars*

N. Discuss/Approve - Moving funds to Equipment line item (Head Start, HVAC repair, Hughes Springs, ~ $6,400.00)

9. Staff Reports

A. Financial Report .1.2.3.4.5.6.7.8.9........................................… (OS 8.7).………………...Shelley Mitchell

10. Executive Director’s Report

11. Discussion Items

1) 2019-2020 School Readiness Performance Data

2) PFCE Goals Progress 2019-2020

12. Audience Comments

13. Executive Session

A. Consultation between the board and its attorney in those instances in which the board seeks the Attorney’s advice with respect to pending or contemplated litigation, settlement offers, and other matters where the duty of the attorney to his client requires confidentiality

B. Discussion with respect to the purchase, exchange, lease, or value or real property, negotiated contracts, and prospective gifts or donations to the organization, when such discussion, if made public, would have a detrimental effect on the negotiating position of the organization.

C. Discussion with respect to matters involving the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an officer or employee or to hear complaints or charges against such officer or employee, unless such officer or employee requests a public session.

D. Discussion with respect to any matter specifically made confidential by law or regulation. Any other exception available by state law

14. Required Action from Executive Session

15. Adjourn Board Meeting